Minutes - AGM 11th March 2015

Minutes of the 5th Annual General Meeting of
Persatuan Pesara Nestlé Malaysia (Malaysia Nestlé Retirees Association)

 

Date   : Wednesday, 11th March 2015      Time   : 10:00 am
Venue   : 1st Floor, MAGGI® Kitchen, Nestlé Head Office, Menara Surian,  

                No. 1, Jalan PJU 7/3, Mutiara Damansara, 47810, Petaling Jaya, Selangor   

                Darul Ehsan

Total Attendance : 54  members

Present:        

                 1.   Abd Rahman Bin Senayan         28. Lim Kim Sun      
                 2.   Ariffin Buranudeen                      29.  Lim Ping
                 3.   Azizah Amir Hamzah                  30. Loke Woh Kam
                 4.   Ayahkanu A/L Ammavasai         31. Loo Toon Yong
                 5.   Chan Chiau Khiang                    32. Lye Fook Keong, Roger
                 6.   Chan Yee Onn                           33. Manonmany A/P Kuppusamy  
                 7.   Cheng Chong Hua                     34. Mohd Naim Bin Ismail  
                 8.   Choy Tsoi Fook                          35. Mohd Shah Bin Hashim
                 9.   Chong Min Sin                            36. Nazariah Zambahari
                10.   Foong Yoke Chun                      37. Ng Ah Ngan                     
                11.  G.D.P. Rama Rao                       38. Ng Poh Ann, Johnny
                12.  Goh Seng Chai                           39. Ooi Yu Peck
                13.  Kasavan A/L Periakaruppan       40. Oong Ping Tiong
                14.  Koh Dau Kwang                          41. Seow Yok Kuan
                15.  Keong Pau Tin, Joseph               42. Taib Bin Hashim
                16.  Kuah Cheng Hock                       43. Tay Chiang Lip
                17.  Khoo Boo Keong                         44. Teh Soh Hoon
                18.  Khoo Liew Poh (Datin Teoh)       45. Teo Yoke Lan
                19.  Lau Phaih Yean                           46. Teoh Gim Eong
                20.  Lee Chin Neer                             47. Tan Ah Liap, Shirley
                21.  Lee Chee Poo                              48. Toh Seng Tong, Simon
                22.  Leong Kok Way                            49. Wang Kang Hai
                23.  Leong Ming Chee                         50. Yahaya Bin Osman
                24.  Lim Cheng Yee                            51. Yang Kalsom Binti Mohd Omar          
                25.  Lim Chin Aik                                 52. Yong Chin Yeng    . 
                26.  Lim Ewe Seng                              53. Zaiton Mohammad 
                27.  Lim Ho Choy                                 54. Nimal Koswanage - (Honorary Member)

 

By Special Invitation: 
           Mr. Alois Hofbauer, Managing Director, Nestlé (Malaysia) Bhd
           Ms. Uzma Qaiser Butt, Group Human Resource Director, Nestlé Products Sdn. Bhd.

QUORUM
Before the commencement of the meeting, the Hon Asst Secretary confirmed that there was enough quorum for the meeting as per the attendance stated above. The meeting commenced at 10.00am

1. Address by the President

The President, Ms Leong Ming Chee welcomed  Mr. Alois Hofbauer, Managing Director, Nestlé (Malaysia) Bhd,  and Ms. Uzma Qaiser Butt, Group Human Resource Director and all the members before presenting the agenda for the meeting.

2. Address by Mr. Alois Hofbauer, Managing Director, Nestlé (Malaysia) Bhd.

Mr Alois Hofbauer, gave a very comprehensive review on the company performance in 2014, that in spite of the very tough year the company managed to gain market share and for the first time is a leader in confectionary segment. He also informed us the opening of the new PET bottle factory and has extended the invitation for the retirees to visit the factory. Another new technology that was introduced in Malaysia and the first for Nestlé is the new NESCAFÉ 3 in 1 blend and brew.

For 2015, Mr Alois said that it is going to be a tough year with the higher US$ exchange rate and the implementation of the GST on 1st April 2015. Since Nestlé products has no or minimum sales tax, the GST will result in an increase of price by 4-6 % for our range of products.

3. Address by Ms. Uzma Qaiser Butt, Group Human Resource Director.

Ms Uzma started off with the 3 questions that was presented to her :

   1. Will there be an adjustment in our Pension?
       There will be Board of Trustees meeting on 24th March and this subject will be discussed.  The outcome will be informed to MNRA a week after the meeting.

   2. Changes in the pension fund?
       If there are any changes in the fund, it will not affect the existing pensioners, it will only take effect on the new pensioners.

   3. How is the pension fund managed?
       The fund is guided by IRB and the investment is done with the assistance from NCA ( Nestle Capital Advisory)  The pension fund is managed by Schroders.   In the event, that there is a shortfall in the pension fund, Nestle Malaysia will top up.
   
  Questions from the floor which Ms Uzma said that she will look into it :

(a)  Mr Lim Chin Aik – Requested the Management to look into a higher adjustment for older retirees due to inflation as their payout was lower at the time they retired.

(b) Encik Taib bin Hashim – Staff shop to give better discount for retirees (compared to employees) and to offer part time work for retirees due to their experience.

(c) Puan Nazariah Zambahari – Suggested that company comes out with an updated document/pamphlet for retirees spouse/dependent on their benefits.

(d) Encik Mohd Shah bin Hashim  – suggested a town hall meeting with all retirees on pension as they were not aware that a briefing on pension was on the agenda.

(e) Mr Oong Ping Tiong who heard that dependent of the retirees will only be able to get a lump sum if the retirees is deceased, which Ms Uzma clarified that it is not the case as dependent can still enjoy the pension.
              

 4. Presentation by Ms Leong Ming Chee

Ms Leong presented on the 2014 activities:

    Recruitment drive – 12.2% increase, from 359 to 403 members which achieved our target of 400. The biggest increase came from Penang, Perak and East Coast.

    Changes in committee members – resignation of Tuan Hj Nawi bin Sidek and Encik Taib bin Hashim.  Lau Phaih Yean has been invited to the committee in Dec 2014 and subsequently as Acting Secretary in Jan- Feb 2015

 

Activities for 2014 includes the following :

• Hi Tea organised at the Bukit Kiara Equestrian Club 16th May 2014
• MNRA Bowl for Fun which is a big success for the 2nd year running where Members and Nestlé
• Employees come together
• Launch of MNRA in Kuantan where the member has increased from 1 to 10
• MNRA Kuching  celebrates 2nd year with members and invitees
• MNRA Malacca  Lunch at Restaurant LTP
• MNRA Johore Local Chapter 29th Nov 2014 Introduces health checks for members 
• MNRA Penang Elects new Chairman and Secretary

 

Ms Leong also thanked each member on the Management Committee for their passion and good efforts in ensuring we had a successful year. Everyone without fail contributed,  based on their own expertise and networking.

5. Confirmation of the Minutes of the 4th General Meeting held on 14th  March 2014

 

The Minutes of the Third Annual General Meeting held on 14th March 2014 at 10:00 am at Nestlé Head Office, Menara Surian, 22-1, No. 1 Jalan PJU 7/3, Mutiara Damansara, 47810 Petaling Jaya, was taken as read, duly confirmed and unanimously adopted, as proposed by Mr Lim Chin Aik and seconded by Mr Rama Rao.

6. To receive and adopt the Third Annual Report for the period 1st January to 31st December 2014

Cik Zaiton Mohammad, Hon Asst Secretary,  tabled the Third  Annual Report ending 31st December 2014 on behalf of the Management Committee after which, the Report was unanimously adopted, as proposed by Encik Mohd Shah bin Hashim and seconded by Mr. Leong Kok Wai.

7. To receive and adopt the Audited Statement of Accounts ending 31st December 2014

Hon Treasurer, Mr. Lim Ho Choy, tabled the Audited Statement of Accounts for the period ending 31st December 2014 for discussion and approval.

The  Audited Statement of Accounts ending 31st December 2014 was unanimously adopted, as proposed by Mr Kasavan A/L Periakaruppan and seconded by Puan Yang Kalsom.   

8. MNRA Constitution

Mr Goh Seng Chai voiced that any amendment to the Constitution cannot be done today as members are not informed on these changes before the meeting. Hence, for changes to take place, we should have an EGM or be done in the next AGM.

The President, Ms Leong Ming Chee, noted and thanked Mr Goh Seng Chai for the suggestion.

Both Mr Goh Seng Chai and Encik Mohd Shah Hashim have offered their services to look into the preparation  on the amendments to the Constitution. Ms Leong noted and will take this into consideration.

Mr Goh Seng Chai also requested that his name be spelt correctly and to be amended in the last Minutes. This was noted by Ms Leong.

9. Election of New Committees for 2015-2017

Ms Leong Ming Chee was unanimously re-elected to be the President.

She was nominated by Mr Lim Ewe Seng, seconded by Mr Chan Chiau Khiang and the nomination was closed by Mr Kasavan A/L Periakaruppan.

Encik Ariffin Buranudeen was re-elected to be the Vice President.

He was nominated by Mr Chan Chiau Khiang, seconded by Mr Kasavan A/L Periakaruppan and the nomination was closed by Mr Rama Rao.

Ms Lau Phaih Yean was elected the new Honorary Secretary.

She was nominated by Encik Taib bin Hashim, seconded by Cik Zaiton Mohammad. The nomination was closed by Encik Mohd Naim bin Ismail.

Ms Teoh Gim Eong is the new Assistant Honorary Secretary.

She was nominated by Ms Lau Phaih Yean seconded by Encik Taib bin Hashim and the nomination closed by Mr Lee Chee Poo.

Mr Lim Ho Choy  was re-elected to be the Treasurer.

He was nominated by Ms Leong Ming Chee, seconded by Mr Simon Toh and the nomination closed by Mr Goh Seng Chai.

The following are the new committees members :

 

Name                           Nominated  by          Seconded                      Nomination Close

Puan Yang Kalsom      Ms Leong Ming Chee   Pn Azizah Amir Hamzah    Encik Ariffin 
                                                                                                                      Buranudeen
Cik Zaiton Mohamad    Mr Rama Rao               Mr Lim Chin Aik               Ms Lau Phaih Yean
Mr Chong Min Sin        Mr Lim Ewe Seng          Mdm Teoh Gim Eong      Mr Lee Chee Poo
Mr.Kuah Cheng Hock   Mr Lim Ho Choy            Mr Chan Chiau Khiang    Mr Rama Rao
Mr Lee Chee Poo        Mr Chan Chiau Khiang  Mr Simon Toh                 Puan Yang Kalsom
Mr Rama Rao               Encik Taib Hashim        Encik Mohd Naim Bin Ismail    Mr Johhny Ng

MNRA Management Committee 2015-2017 are thus confirmed as follows:

President                                Ms Leong Ming Chee
Vice President                        En Ariffin Buranudeen
Honorary Secretary                Ms Lau Phaih Yean
Asst Secretary                        Ms Teoh Gim Eong
Treasurer                                Mr Lim Ho Choy
Committee                              Mr Lee Chee Poo
Committee                              Mr Chong Min Sin
Committee                              Mr Freddie Kuah Cheng Hock
Committee                              Mr Rama Rao
Committee                              Puan Yang Kalsom Omar
Committee                              Ms Zaiton Mohamad

 

 10. Appointment of Two Honorary Auditors 2015

The meeting appointed Mr Leong Kok Way and Mr Loke Woh Kam as Honorary Auditors for the year 2015.  Proposer was Mr Lim Ho Choy and seconded by Mr Rama Rao.

There being no other matters, the meeting adjourned at 12 noon  with a vote of thanks to the chair.
                               

Leong Ming Chee           Lau Phaih Yean
President                         Hon Secretary     

EGM April, 2015

Minutes of the Extraordinary General Meeting of
Persatuan Pesara Nestlé Malaysia (Malaysia Nestlé Retirees Association)

Date   : Thursday, 30th April 2015
Time   : 2:00 pm
Venue   : Respect Training Room, 22nd Floor, Nestlé Head Office, Menara Surian,    No. 1, Jalan PJU 7/3, Mutiara Damansara, 47810, Petaling Jaya, Selangor Darul Ehsan

Total Attendance : 32  members

Present:        
                 1.   Ariffin Buranudeen                  17. Lim Yoke Lan
                 2.   Chong Min Sin                        18. Lim Hui Thim Catherine
                 3.   Choy Tsoi Fook                      19. Loke Woh Kam
                 4.   Cheng Chong Hua                 20. Loo Toon Yong
                 5.   Foong Yoke Chun, Ellen        21. Michael Ang
                 6.   Khoo Yow Mai, Amy               22. Ng Poh Ann, Johnny
                 7.   Lai Chong Keong                   23. Rahmah Ibrahim
                 8.   Lau Phaih Yean                      24. Ram Lebayah Bangah
                 9.   Lee Chin Neer                        25. G.D.P. Rama Rao
                10.  Lee Chee Poo                        26. Mohd Shah Bin Hashim                     
                11.  Lee Poh Goek                        27. Suhaila Merican
                12.  Leong Ming Chee                   28. Teoh Gim Eong
                13.  Lim Chin Aik                           29. Wong Wai Man
                14.  Lim Ho Choy                           30.  Yahaya Bin Osman
                15   Lim Kim Sun                            31. Yee See Chin
                16.  Lim Kim Yong                          32.  Zaiton Mohammad 

QUORUM

Before the commencement of the meeting, the Hon Secretary confirmed that there was enough quorum for the meeting as per the attendance stated above. The meeting commenced at 2.00pm

1. Address by the President

The President, Ms Leong Ming Chee welcomed all the members before presenting the agenda for the meeting. She thanked Mr Goh Seng Chai and Encik Mohd Shah Hashim for advising the committee on the changes of the constitution.

Objectives of the Extraordinary General Meeting

Hon Secretary explained that this EGM was called to pass 2 resolutions:-

Resolution 1:   That Nestlé Malaysia Bhd.  to appoint the President of Malaysia Nestlé  Retirees Association to be represented on the Nestlé  Pension Fund Trustee Board.

Resolution 2:   Changes in the Constitution.
  - To conform to Registry of Societies Electronic System (eROSES) format.
  - To amend MNRA Constitution to cater for new requirements.
  - To correct the input errors made to eROSES, which must be done within 6 months from last update

Resolution 1 - That Nestlé  Malaysia Bhd.  to appoint the President of Malaysia Nestlé  Retirees Association to be represented on the Nestlé  Pension Fund Trustee Board.
Proposer : Lim Chin Aik     Seconder : Johnny Ng
The resolution is confirmed and we will write to the management of Nestlé Malaysia Bhd. requesting for the appointment.

Resolution 2:

 A. CONSTITUTION AMENDMENT

To amend as                    Proposer                                Seconder

Constitution Heading and Clause 1
The Association shall be known as “Persatuan Pesara Nestlé Malaysia” (Malaysia Nestlé Retiree Association) and the abbreviation is MNRA, Hereinafter refer to the Association.
                                        Lee Chee Poo                        G.D.P. Rama Rao
Clause 2:1

The registered address is
HEAD OFFICE OF NESTLÉ MALAYSIA BERHAD,
MENARA SURIAN, 22-1, 22ND FLOOR,
NO.1 JALAN PJU 7/3,
MUTIARA DAMANSARA,47810 PETALING JAYA  SELANGOR
or at such other place as may from time to time be decided by the Committee.
                                     G.D.P. Rama Rao                     Michael Ang

Clause 2:2

The registered address shall not be changed without the prior approval of the Registrar of Societies.
                                     Michael Ang                              Ariffin Buranudeen

Clause 4.1 Ordinary Member

Membership shall be opened to all Malaysian citizens, who were employees of Nestlé Malaysia and have retired from the Company according to the records kept by the Company.
                                    Ariffin Buranudeen                     Wong Wai Man

B. CONSTITUTION AMENDMENT TO CORRECT THE INPUT ERRORS MADE TO eROSES SYSTEM

To amend to our original version as:                Proposer                   Seconder

Clause 5.4

Before the Management Committee expels or suspends a member, the member shall be informed of the grounds for such an action in writing and be given an opportunity to explain and clear oneself in person. Such suspension or expulsion shall be enforced unless otherwise reversed by General Meeting upon appeal by the said member.
                                                                         Mohd Shah                 Lim Ho Choy

Clause 8.8

In the event of the death or resignation of a member of the Committee, the candidate who received the next highest number of votes at the previous election for the post affected shall be invited to fill the vacancy. If there is no such candidate or if such candidate declines to accept office, the Committee shall have the power to co-opt any other member of the Association to fill the vacancy until the next election in Annual General Meeting.
                                                                       Mohd Shah                    Leong Ming Chee

Clause 9.3

Hon Secretary shall conduct the business of the Association in accordance with the rules and shall carry out the instructions of the general meeting and of the Committee. He shall be responsible for conducting all correspondence and keeping all books, documents and papers except the accounts and financial records. He shall maintain a proper membership register of the members consisting of details such as name/address of employer and residential address. In conjunction with the President and the Treasurer, he shall sign all cheques on behalf of the Association. He shall file annual returns within 60 days from the date of the annual general meeting to the Registrar of Societies.
                                                                     Lim Ho Choy                    G.D.P.Rama Rao

Clause 10.5

 As soon as possible after the end of each financial year i.e. 31st of December, a statement of receipts and payments and a balance sheet for the year shall be prepared and audited by the Auditors appointed under Clause 11. The audited accounts shall be submitted for the approval of the next annual general meeting and copies shall be made available at the registered place of business of the Association for the perusal of members.
                                                                   Mohd Shah                         Lim Chin Neer

Clause 10.6

The financial year of the Association shall commence on the first day of January and end on the 31st of December annually.
                                                                  Mohd Shah                           Zaiton Mohammad

Clause 16 AMENDMENT OF CONSTITUTION

These rules may be altered or amended by resolution of a general meeting. Such alterations or amendments shall take effect from the date of their approval by the Registrar of Societies. Any amendment to the rules shall be forwarded to the Registrar of Societies within sixty days of being passed by the general meeting.

                                                                Mohd Shah                             Rahmah Ibrahim


As the members have voted in favor for all the above amendments, amendments will be carried out and changes to be made as voted.

2. Questions and Answer Session by Members

For Resoulution 1, it was suggested by Encik Mohd Shah that we write to Nestlé Malaysia Bhd that “The House requests that Nestlé  Malaysia Bhd. appoints the President of Malaysia Nestlé  Retirees Association to represent the members of the MNRA on the Nestle Pension Fund Trustee Board.”   The President will just be an observer with no voting rights.

Encik Mohd Shah also suggested that we write to Nestlé Malaysia Bhd Management for a Town Hall Meetings with all retirees in order that they may raise any concerns related to retirees especially on pension fund.

Encik Ariffin Buranudeen explained that MNRA does meet with Nestlé Malaysia Bhd Human Resource twice a year to discuss on issues brought up at AGM and on the Pension Fund. The first meeting of 2015 will be held on 11th May 2015.
Mr. Ram informed the members that even though that he had personally handed in the 2015 Certificate of Identification Form duly signed by a member of HR Division, his April pension was stopped until he called HR. He suggested that HR check with the retiree before they stop payment of pension.

There was a proposal to request Nestlé to either create an on-line process or accept scanned copies of the identification form.

Ms. Leong shared with the floor that HR already accepts scanned copies of the Certificate of Identification Form  sent via email as was done by Mr. Raymond Teo in Sarawak.

Ms. Leong briefly shared MNRA‘s proposed activities such as Stepping Forward in August and a trip to Sri Lanka. Details of these events will be communicated later.

It had also been proposed that the 2015 annual high tea for retirees be organized by the MNRA. Ms. Leong has contacted Nestle Corporate Affairs department on the planned date for this event.

Ms. Leong informed the meeting that to-date there had been no official communication on adjustment of pensions. The MNRA will try to request for pension increase at least to meet inflation rate. The concern is for pensioners who are receiving very low monthly pensions. There was a suggestion to request for minimum pension amount.

On Mr Lai Chong Keong’s question – How is the pension fund sustained? Encik Mohd Shah volunteered to explain that the fund is managed according to Statutory (IRB) guidelines. Investments have to be ethical-compliant and are made with the assistance from NCA (Nestlé Capital Advisory). Equities in the pension fund is managed by Schroders. Pensioners were reassured that they need not worry about their pensions as in the event, that there is a shortfall in the pension fund, Nestle Malaysia will top up.

Mr. Lim Chin Aik – Requested the Management to look into a higher adjustment for older retirees due to inflation as their payout was lower at the time they retired.


 The meeting was adjourned at 3:10pm and all present proceeded to refreshments.
Leong Ming Chee                                      Lau Phaih Yean
President                                                   Hon Secretary